Getting started as a staff user

ScoutEvo is built around two things for staff: finding the right players, and keeping your recruitment organized. This guide walks you through the essentials to get up and running.

Step 1 — Complete your profile

Your profile is how players and colleagues identify you on the platform. Go to Profile → Edit Profile and fill in:

• Role & headline — your title and a one-line summary (e.g., "Head Scout, USPHL Premier")
• Experiences — your current and past positions. Mark your current role as Current so it shows on your profile header.
• Bio — a short paragraph about your background and what you look for
• Profile photo — adds credibility when reaching out to players

Step 2 — Set up your organization page

Organization pages represent your team or program on ScoutEvo. Go to Pages in the nav, then Create Page. You can add your logo, a description, and post updates. Players can follow your page and affiliate with your roster.

All staff accounts can create up to 25 organization pages.

Step 3 — Explore players

Use Find Players in the top nav to search for players. Filter by position, level, league, location, shooting hand, and age. Click any player to view their full profile — stats, highlights, team history, and contact info.

Step 4 — Start tracking with Scout Lists

Scout Lists are your way to organize groups of players — by position, by event, by region, or however you work. Find them under Recruiting → Lists. Create a list, add players, and write notes per player. Pro accounts can export lists to PDF or CSV and share them with colleagues.

Step 5 — Use the Pipeline for active recruitment

The Pipeline (Pro plan), under Recruiting → Pipeline, is a Kanban-style CRM for managing your full recruiting workflow. Move players through stages like Identified → In Contact → Offer Out → Committed. Each card supports notes, next actions, and a full activity log.

Key tools at a glance

• Find Players — search and discover players
• Recruiting — your hub for scout lists, the pipeline, inquiries, saved searches, and matches
• Events — see which players are attending tournaments, showcases, and tryouts
• Recruiting Inquiries — receive and manage inbound player interest in your program
• Messages — direct conversations with players
• Pages — your organization's presence on ScoutEvo

Contacting minor players

ScoutEvo automatically flags players under 18 as minors. When you connect with or send a first message to a minor player, a notification email is sent to their parent or guardian — you'll see a notice before you proceed. This is disclosed to you in advance and is part of ScoutEvo's commitment to youth player safety.