These Terms of Service ("Terms") govern your access to and use of the ScoutEvo platform, website, and services (collectively, the "Services") operated by ScoutEvo LLC ("we," "us," or "our"). By creating an account or using the Services, you agree to be bound by these Terms. If you do not agree, do not use the Services.
Please also read our Privacy Policy, which is incorporated into these Terms and describes how we collect and use your information.
1. Eligibility
You must be at least 13 years of age to use ScoutEvo. By using the Services, you represent and warrant that you meet this age requirement. Users between 13 and 17 years of age must have parental or guardian consent, as described in Section 7.
Staff accounts (scouts, coaches, GMs, advisors, and other hockey professionals) require users to be at least 18 years of age.
If you are using ScoutEvo on behalf of an organization, you represent that you have the authority to bind that organization to these Terms.
2. Accounts and Registration
To use most features of ScoutEvo, you must create an account. You agree to:
- Provide accurate, complete, and current information during registration and keep it updated
- Maintain the confidentiality of your account credentials
- Accept responsibility for all activity that occurs under your account
- Notify us immediately at support@scoutevo.com if you suspect unauthorized access to your account
- Not create more than one account per person without our written permission
- Not create an account on behalf of another person without their consent
Date of Birth Lock. Your date of birth, once submitted during registration, cannot be changed. This restriction exists to enforce age-based access controls and parental consent requirements and is disclosed at the time of account creation.
Age Misrepresentation. If you provide a false date of birth or any other false information to circumvent our age restrictions or eligibility requirements, any resulting harm — including the access of an underage person to the platform — is solely your responsibility. ScoutEvo is not liable for any consequences arising from your misrepresentation of age or identity. We reserve the right to terminate any account we reasonably believe was created using false information, without notice and without refund.
We reserve the right to refuse registration, cancel accounts, or remove content at our sole discretion.
3. Description of Services
ScoutEvo is a professional hockey recruitment network that connects players (youth through professional) with scouts, coaches, GMs, advisors, and other hockey staff. The platform provides:
- Player profile creation and management
- Staff profile creation and organization pages
- A scouting and recruitment pipeline (CRM) for staff users
- Scout lists and player tracking tools
- Direct messaging between players and staff
- A platform feed for posts, updates, and announcements (visible to logged-in users)
- Recruiting inquiry tools
Scouting and Recruitment Tools.Staff users (scouts, coaches, GMs, and advisors) may use platform tools — including scout lists, scouting reports, recruitment pipelines, and watchlists — to privately track, evaluate, and take notes on player profiles for legitimate recruitment purposes. This data is private to the staff user and their organization and is not shared with the evaluated player unless ScoutEvo expressly notifies the player of a specific action (such as a connection request or recruiting inquiry) as part of the platform's normal operation.
No Guarantee of Outcomes. ScoutEvo does not guarantee any particular outcome from using the platform. For players, this includes but is not limited to: recruitment offers, tryout invitations, scholarship opportunities, exposure to scouts or coaches, or any form of athletic or professional advancement. For staff, this includes the identification, evaluation, recruitment, or signing of any particular player. The platform is a networking and discovery tool only.
We reserve the right to modify, suspend, or discontinue any part of the Services at any time with or without notice.
4. Acceptable Use
You agree not to use the Services to:
- Violate any applicable local, national, or international law or regulation
- Post false, misleading, or fraudulent information about yourself or others
- Impersonate any person or entity, or misrepresent your affiliation with any person or entity
- Harass, bully, intimidate, threaten, or harm any other user
- Send unsolicited messages, spam, or promotional content to other users
- Scrape, crawl, or systematically extract data from the platform without written permission
- Attempt to gain unauthorized access to any part of the Services or other users' accounts
- Upload or transmit viruses, malware, or any other malicious code
- Use the platform for any commercial purpose not expressly permitted by these Terms
- Post content that is defamatory, obscene, offensive, or otherwise objectionable
- Collect or harvest personal information about other users without their consent
- Solicit, groom, or engage in any inappropriate, harassing, or sexualized conduct directed at any user, particularly minor users. Any such conduct will result in immediate account termination and will be reported to appropriate law enforcement authorities
- Share, distribute, or disclose the contact information or personal details of minor users with any unauthorized third party
Violations of these rules may result in immediate account suspension or termination without notice.
Reporting. If you encounter content or behavior that violates these Terms, you may report it using the reporting tools available on the platform. By submitting a report, you consent to ScoutEvo staff reviewing the reported content — including messages, posts, or profile information — solely for the purpose of investigating the report and taking appropriate action. Reports are confidential and we will not disclose your identity to the reported user.
Blocking. You may block another user at any time through their profile. Blocking prevents the blocked user from messaging you, following you, or sending connection requests. We reserve the right to prevent blocked users from circumventing blocks by creating new accounts.
5. User Content
You retain ownership of any content you submit, post, or display on ScoutEvo ("User Content"), including your profile information, posts, photos, videos, and messages.
By submitting User Content, you grant ScoutEvo a non-exclusive, worldwide, royalty-free, sublicensable license to use, display, reproduce, and distribute your content solely for the purpose of operating and improving the Services. This license ends when you delete your content or account, subject to any copies retained in routine backup systems, which are purged on a rolling basis within 90 days.
You represent and warrant that:
- You own or have the necessary rights to the content you post
- If your content features other individuals — including photos, videos, or identifying information — you have obtained their consent (or, if they are minors, the consent of their parent or guardian) to post that content on the platform
- Your content does not infringe the intellectual property, privacy, or other rights of any third party
- Your content complies with these Terms and all applicable laws
We do not endorse or take responsibility for any User Content posted by users. We reserve the right to remove any content that violates these Terms or that we find objectionable, at our sole discretion.
6. Subscriptions and Payments
ScoutEvo offers free and paid subscription plans. By subscribing to a paid plan, you agree to pay the applicable fees as described on our pricing page.
Free Plan Limits. Free accounts are subject to certain usage limits. Player accounts on the free plan are limited to 5 new messaging conversations per calendar month. Staff accounts on the free plan are limited to 10 new messaging conversations per calendar month. Additional limits apply as described on our pricing page. Limits reset at the start of each calendar month. Upgrading to a paid plan removes these limits as described on the pricing page.
Free Trial. First-time subscribers may be offered a 14-day free trial of the Pro plan. To start a trial, you must provide a valid payment method; you will not be charged during the trial period. If you do not cancel before the trial ends, your payment method will be charged automatically at the applicable Pro rate for the billing interval you selected. Trials are available only once per user — if you cancel and resubscribe, the trial will not apply again.
- Billing: Subscriptions are billed on a recurring basis (monthly or annually depending on the plan selected). Your payment method will be charged automatically at the start of each billing period.
- Cancellation: You may cancel your subscription at any time through your account settings. Cancellation takes effect at the end of the current billing period. You will continue to have access to paid features until the end of the period you have paid for.
- Account Deletion: If you delete your account while an active paid subscription is in effect, your subscription will be cancelled immediately upon account deletion. You will lose access to paid features at the time of deletion and will not receive a refund for any unused portion of the billing period. This is distinct from cancellation — cancellation preserves access through end of period, while account deletion terminates access immediately.
- Failed Payments: If your payment method fails or your subscription payment is not received, we reserve the right to downgrade your account to the free tier or suspend access to paid features. We will attempt to notify you by email before taking action. It is your responsibility to maintain a valid payment method on file. ScoutEvo is not liable for any loss of access to features or data arising from a failed payment.
- Refunds: We do not offer refunds for partial subscription periods. If you believe you have been charged in error, contact us at support@scoutevo.com within 30 days.
- Price changes: We reserve the right to change subscription prices. We will give you at least 30 days' notice before any price change takes effect. Continued use of the Services after a price change constitutes your acceptance of the new price.
- Payment processing: All payments are processed by Stripe. We do not store your payment card information. See Stripe's privacy policy at stripe.com/privacy.
7. Minor Users
Users under 13: ScoutEvo does not permit users under the age of 13 to create accounts. If we discover that a user is under 13, we will terminate the account and delete associated data immediately.
Users ages 13–17: Users between 13 and 17 years of age may use ScoutEvo as player accounts only, with verifiable parental or guardian consent. During registration, minor users are required to provide a parent or guardian email address. A consent request will be sent to that address, and the profile will not be publicly visible until consent is confirmed.
Minor Subscriptions.Users aged 13–17 may not independently purchase paid subscriptions. All subscription purchases for minor accounts must be made by a parent or legal guardian who is at least 18 years of age. By completing a subscription purchase, you represent that you are at least 18 years of age, or that you are the parent or legal guardian of the minor account holder and that you authorize the purchase. Chargebacks or disputes initiated on the basis that a minor independently purchased a subscription without parental authorization are the sole responsibility of the account holder's parent or guardian, who consented to account creation and platform access.
Parent Portal.Parents and guardians of minor users have access to a dedicated parent management portal, accessible via the link included in all consent and notification emails sent to the parent email address provided during registration. Through the portal, parents may: review their child's account status; view a list of staff users who have an accepted connection with their child; pause new contact requests and messages from staff users (the "freeze" feature); and request account deletion. The freeze feature prevents new staff users from sending connection requests or initiating messages with the minor's account but does not affect existing accepted connections. ScoutEvo also sends notification emails to the parent email address when a staff user sends a connection request to, or initiates their first message with, a minor user. These notifications are informational and do not require any action from the parent.
Parents and guardians may also review, modify, or request deletion of their child's account and data at any time by contacting us at privacy@scoutevo.com.
If you are a parent or guardian and believe your child has created an account without your consent, please contact us immediately at privacy@scoutevo.com.
Minor Safety Reports.ScoutEvo takes the safety of minor users seriously. Any user may report conduct they believe poses a risk to a minor's safety using the platform's reporting tools. When a safety report involves a minor user, ScoutEvo staff may review reported communications or content solely to investigate the report and protect the minor's safety. This review is authorized under our vital interest legal basis and, where applicable, our legal obligation to protect minors from harm.
8. Intellectual Property
The ScoutEvo name, logo, platform design, software, and all related intellectual property are owned by ScoutEvo LLC and are protected by applicable intellectual property laws. You may not use, copy, reproduce, or distribute any part of the Services without our prior written consent.
Nothing in these Terms transfers any intellectual property rights to you except for the limited license to use the Services as described herein.
Copyright Complaints (DMCA). If you believe that content on ScoutEvo infringes your copyright, you may submit a takedown notice to our designated DMCA agent at legal@scoutevo.com. Your notice must include: (a) a physical or electronic signature of the copyright owner or an authorized agent; (b) identification of the copyrighted work claimed to have been infringed; (c) identification of the infringing material and its location on the platform sufficient for us to locate it; (d) your name, address, telephone number, and email address; (e) a statement of your good faith belief that the use is not authorized by the copyright owner, its agent, or the law; and (f) a statement, made under penalty of perjury, that the information in your notice is accurate and that you are the copyright owner or authorized to act on their behalf. Takedown notices that do not meet these requirements may not be acted upon. Counter-notices and repeat infringer termination are handled in accordance with the DMCA.
9. Privacy
Your use of the Services is also governed by our Privacy Policy, which is incorporated into these Terms by reference. By using the Services, you consent to our collection and use of your information as described in the Privacy Policy.
10. Termination
By you: You may delete your account at any time through your account settings. Upon deletion, your profile and associated data will be removed in accordance with our Privacy Policy.
By us: We may suspend or terminate your account and access to the Services at any time, with or without notice, if we believe you have violated these Terms, provided false registration information, if required by law, or for any other reason at our sole discretion. We will not be liable for any loss resulting from such termination.
Upon termination, all licenses granted to you under these Terms will immediately cease. Sections that by their nature should survive termination (including Sections 5, 8, 11, 12, 13, 14, and 15) will survive.
11. Disclaimers
THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.
We do not warrant that the Services will be uninterrupted, error-free, or free of viruses or other harmful components. We do not warrant the accuracy, completeness, or usefulness of any information on the platform, including user-generated content such as player profiles, statistics, or staff credentials.
ScoutEvo is a networking and recruitment discovery tool. We do not guarantee any particular outcome from using the platform, including but not limited to recruitment offers, tryout invitations, or employment opportunities.
No Background Checks or Credential Verification.SCOUTEVO DOES NOT VERIFY THE IDENTITY, CREDENTIALS, EMPLOYMENT STATUS, ORGANIZATIONAL AFFILIATIONS, CERTIFICATIONS, OR BACKGROUNDS OF ANY USER, INCLUDING STAFF USERS SUCH AS SCOUTS, COACHES, GENERAL MANAGERS, OR ADVISORS. SCOUTEVO DOES NOT CONDUCT BACKGROUND CHECKS OF ANY KIND ON ANY USER. Players, parents, and guardians of minor players are solely responsible for independently verifying the identity and credentials of any person who contacts them through the platform before engaging with that person off-platform or sharing any personal or identifying information. We strongly encourage all users — particularly parents and guardians of minor players — to exercise caution, never share personal location information through the platform, and to report any suspicious or inappropriate behavior immediately using the platform's reporting tools. ScoutEvo and its officers, directors, employees, and agents expressly disclaim any and all liability arising from your reliance on the stated identity, credentials, or affiliation of any user of the platform.
Meaning of the "Verified" Indicator.Some staff profiles display a "verified" indicator. This indicator means only that ScoutEvo has completed a manual internal review and believes the account represents a real hockey professional. It is not a background check, criminal record check, sex offender registry check, credential verification, employment verification, or endorsement of any kind. A verified indicator does not confirm the accuracy of any information the user has provided about their role, organization, or qualifications. Parents and guardians of minor users must not rely on the verified indicator as a substitute for their own independent judgment and due diligence before allowing their child to interact with any user off-platform or share personal information. ScoutEvo expressly disclaims all liability arising from reliance on the verified indicator.
12. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, SCOUTEVO AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, GOODWILL, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE SERVICES.
IN NO EVENT SHALL OUR TOTAL LIABILITY TO YOU EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED DOLLARS (USD $100).
Some jurisdictions do not allow the exclusion of certain warranties or limitation of liability, so some of the above limitations may not apply to you.
13. Indemnification
You agree to indemnify, defend, and hold harmless ScoutEvo LLC and its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or in any way connected with: (a) your access to or use of the Services; (b) your User Content; (c) your violation of these Terms; (d) your violation of any rights of another person or entity; or (e) your provision of false age, identity, or eligibility information during registration or at any time while using the Services.
14. Governing Law and Disputes
These Terms are governed by and construed in accordance with the laws of the State of Minnesota, United States, without regard to its conflict of law provisions.
Informal Resolution. Before initiating any formal legal proceeding, you agree to first contact us at legal@scoutevo.com and give us 30 days to attempt to resolve the dispute informally. This requirement does not apply if you are seeking emergency injunctive relief.
Binding Arbitration.If informal resolution fails, any dispute arising out of or relating to these Terms or the Services shall be resolved through binding individual arbitration administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules, in Minnesota, except as provided below. The arbitrator's decision will be final and binding and may be entered as a judgment in any court of competent jurisdiction.
Arbitration Opt-Out. You may opt out of this arbitration agreement by sending written notice to legal@scoutevo.com within 30 days of first creating your ScoutEvo account. Your notice must include your full name, the email address associated with your account, and a clear statement that you are opting out of the arbitration agreement. Opting out does not affect any other provision of these Terms. If you do not opt out within 30 days of account creation, you waive your right to do so.
Small Claims Court.Either party may bring an individual claim in small claims court in the county of the user's residence or in Hennepin County, Minnesota, provided the claim qualifies for and remains in small claims court.
Injunctive Relief. Either party may seek injunctive or other equitable relief in any court of competent jurisdiction for matters involving intellectual property, data security, or unauthorized access without first submitting to arbitration.
Class Action Waiver. YOU AND SCOUTEVO AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN AN INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, COLLECTIVE, OR REPRESENTATIVE PROCEEDING. If this class action waiver is found unenforceable for any claim, then the arbitration agreement will not apply to that claim and it must be brought in a court of competent jurisdiction.
Mass Arbitration. If 25 or more similar arbitration demands are filed against ScoutEvo by users represented by the same or coordinating counsel within a 180-day period, the parties agree that these claims will be managed through a bellwether process. The parties will select 10 representative cases to proceed first. The outcomes of those 10 cases will be used to facilitate resolution of remaining claims but will not be legally binding on non-participating claimants.
15. General Provisions
Severability. If any provision of these Terms is held by a court of competent jurisdiction to be invalid, illegal, or unenforceable, that provision will be modified to the minimum extent necessary to make it enforceable. The remaining provisions of these Terms will continue in full force and effect.
Waiver. Our failure to enforce any right or provision of these Terms will not constitute a waiver of that right or provision. Any waiver of a provision of these Terms will be effective only if made in writing by an authorized representative of ScoutEvo.
Assignment. You may not assign or transfer these Terms, or any of your rights or obligations under them, without our prior written consent. Any purported assignment without consent is null and void. ScoutEvo may assign these Terms, in whole or in part, without restriction — including in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of our assets — and will notify you of any such assignment.
Entire Agreement. These Terms, together with our Privacy Policy and any other agreements expressly incorporated by reference, constitute the entire agreement between you and ScoutEvo regarding your use of the Services. They supersede all prior and contemporaneous agreements, representations, warranties, and understandings between you and ScoutEvo relating to the Services.
Force Majeure. ScoutEvo will not be liable for any failure or delay in performing its obligations to the extent caused by circumstances beyond our reasonable control, including but not limited to: acts of God; natural disasters; war, terrorism, or civil unrest; pandemics or public health emergencies; power or internet outages; or the failure of third-party infrastructure providers including our hosting, database, payment processing, authentication, or email delivery providers (including Vercel, Supabase, Stripe, Clerk, Resend, and Upstash). In such circumstances we will make reasonable efforts to resume performance as soon as practicable.
No Third-Party Beneficiaries. These Terms do not confer any rights or remedies on any person other than the parties to these Terms.
Notices. We may provide notices to you at the email address associated with your account or through the Services. Formal legal notices to ScoutEvo must be directed to legal@scoutevo.com or to our registered business address: 202 N Cedar Ave, STE #1, Owatonna, MN 55060.
16. Changes to These Terms
We reserve the right to modify these Terms at any time. We will notify you of material changes by updating the "Last updated" date at the top of this page and, where appropriate, by sending you an email notification. Your continued use of the Services after the effective date of any changes constitutes your acceptance of the updated Terms.
If you do not agree to the revised Terms, you must stop using the Services and may delete your account.